Key DMS Features
SharePoint is a feature rich highly customisable DMS system with the following key capabilities:
1# Document Search: By categorising documents either manually or automatically, SharePoint has an array of methods to view and find documents.
2# Document Lifecycle: Managing a documents life cycle for creating, updating, and archiving are core functions. Users have the ability to:
- check-in/out documents
- view/restore changes via version control
- manually and / or automatically initiate workflows
3# Security: Traditionally documents are secured depending on which folder / document library they are stored in. With SharePoint Online documents can be shared internally or externally without worrying about whether it ends up in the wrong hands by utilising advanced company policy capabilities.